PROCESSES WITHOUT MANUAL ROUTINE
Connect systems.
Free up the team
We automate lead transfer, document preparation, and data handling. We start with one process: we describe the rules, connect systems, check for failures, and provide the team with a clear set of guidelines.
TASK
DATA
SCENARIO
PILOT
VERIFICATION
LAUNCH
to launch and handover
LESS ROUTINE
CLEAR RULES
FAILURE CONTROL
projects
of studio
models
Premier Partner status
marketing, analytics
Automation begins from rules of work
If an application has to be moved from email to CRM, an invoice collected manually, and a report compiled from several spreadsheets, we first analyze this chain with your team. We fix the input data, responsible persons, exceptions, and the place where current information is stored.
We build a scenario around available API and events: new lead, status change, confirmed payment. We set the order of actions, mandatory field checks, and protection against double processing. Where a choice or permission is needed, we leave an approval step for a human.
We launch a pilot on a limited volume. We compare time costs before and after, check for errors, and recovery. After acceptance, we hand over the scheme, accesses to the owner, instructions, and support rules — so that the process can be maintained and developed.
- Process map with inputs, outputs, and exceptions
- Integrations via available API and agreed-upon accesses
- Data validation and protection against duplicate operations
- Error queue and notifications to the person responsible
- Documentation and training for your team
Event
Scenario is triggered by a clear condition
Rules
We define solutions and exceptions in advance
Control
Errors are not lost in the chain of actions
Handover
The team knows how to stop and restore the process
Not everything should be given to AI
We perform data transfer, calculations, and status changes according to verifiable rules. We connect AI only to suitable tasks: for example, text parsing. Critical actions require verification or approval.
A process that can monitor
Checks, exception handling, and instructions help the team maintain the process.
One data source
We determine which system is responsible for the client, order, and payment. We agree on synchronization and conflict resolution rules so that multiple record copies do not conflict.
Failure — part of the scenario
We limit the number of retries, save failed tasks, and notify the responsible person. Before restarting, we check whether the action has already been performed.
Team management
We separate working and test access, and limit integration rights. We provide instructions on keys, logs, backups, and recovery in an agreed scope.
From manual chain to a working scenario
Small testable process first, then expansion after acceptance.
Process analysis
Together with the performers, we go through the current chain. We measure time and fix frequent errors, volume of operations, and system limitations.
Schema and boundaries
We describe steps, conditions, exceptions, and responsible parties. We approve integrations, scope of work, and acceptance criteria.
Access preparation
We check API, formats, and limits. We set up the test environment, roles, and secret storage.
Scenario assembly
We connect systems, add field checks, logging, and protection against duplicates. We leave approvals for the necessary steps.
Failure check
We test duplicates, service unavailability, incorrect data, and event re-delivery. We check recovery without extra operations.
Pilot and handover
We launch a limited flow, analyze the results with the team. We hand over documentation and agree on the procedure for further support.
Tool for process complexity
Selection depends on available interfaces, hosting requirements, and operating costs.
Visual scenarios
n8n or Make for integrations with available connectors. Before choosing, we verify licensing terms, plan limits, and hosting requirements.
Code and API
Python or Node.js for custom rules, data transformation, and separate services. We hand over sources and interface descriptions under the contract.
Working with the interface
We use RPA for authorized operations in systems without a suitable API. We account for the fragility of the interface and the need for maintenance after its changes.
— COST
Pricing
to automation
Three project scales. We fix the number of scenarios, rule complexity, and load before starting work.
| Scope of work | Basic connection One agreed-upon inter-system scenario 35 000 ₽ from 7 days | POPULAR Comprehensive process Process linked with documents and notifications 75 000 ₽ from 15 days | Custom RPA / Enterprise Non-standard integrations and separate architecture from 150 000 ₽ from 30 days |
|---|---|---|---|
|
Connected systems
|
Up to 3 systems | Up to 6 systems | According to the technical specification |
|
Documents
|
Not included | Approved PDF templates | Templates and archive as per task |
|
Deployment
|
Cloud approval service | Dedicated server upon agreement | Dedicated infrastructure as requested |
|
Systems without API
|
Not included | Not included | RPA for agreed-upon operations |
|
Error control
|
Scenario log | Log and notifications | Monitoring per task |
|
Support after acceptance
|
14 days | 30 days | 90 days |
Development cost. Service subscriptions, server, licenses, and paid API are paid separately. Support relates to agreed scenarios; new integrations and rule changes are priced separately. The timeline depends on access and system readiness.
— QUESTIONS AND ANSWERS
Everything that matters
before start
Scope of work, source materials, approval order, and launch conditions.
-
When is a visual scenario enough?
When there are suitable connectors and rules can be transparently described in a chain of actions. For complex transformations, high load, or non-standard interfaces, we propose code. We justify the choice after analyzing the process. -
What happens if the integration stops responding?
We set limited retries, save unsuccessful operations, and send a notification. The recovery order depends on system capabilities. For critical steps, we separately check for protection against duplicate record creation and payments. -
Can 1C or an old system be connected?
First, we check the version, available interfaces, and permissions. If there is no API, we consider file exchange or authorized interface automation. 1C configuration changes and RPA support are agreed upon separately. -
Where will the scenario run?
In an agreed-upon cloud service or on your server. Before launch, we consider requirements for data, backups, licensing, and limits. Your own server also requires payment and maintenance. -
How to understand that automation is paying off?
Before the pilot, we fix the volume of operations, time spent, and error frequency. After launch, we compare these indicators, taking into account development and operating costs. We do not guarantee a percentage of savings in advance.